Through Workday’s implementation, some current processes and practices will experience slight changes that may impact how faculty and staff see or interpret their paycheck.
This article includes key details to know as you see your first paycheck in Workday on July 15.
What will not change
- Pay dates will not change. All active employees will continue to be paid semi-monthly according to the University payday schedule.
- Direct deposit elections and tax withholding elections will be converted to Workday in their current state.
- Employees who wish to make changes to direct deposit or tax withholdings can do so until June 19. After that, any changes must wait until Workday launches on July 1.
- Faculty and staff benefits elections remain the same.
What will change
- Workday calls paystubs “payslips,” and they will look visually different from current paystubs.
- Naming Conventions: Workday provides Clemson with the opportunity to simplify and streamline how we display and categorize information, so you may notice that deductions or earnings have different names. For example:
- The standard State Health Plan coverage used to appear on paystubs as “State Health Standard Pre-Tax.” On a Workday payslip, it will say “Medical PPO.”
- Enhanced Visibility in Earnings: PeopleSoft, our current HR system, displays earnings in a generalized manner, including many different types of pay in one bucket of “Regular Pay.” Workday provides an opportunity for enhanced visibility and transparency by breaking out an employee’s pay into the components that make up the overall earnings. For example, employees that receive shift differentials or overtime will see these represented in a different line within the “Earnings” section.
- Leave displayed on payslips: When an employee takes leave, their current paystub looks no different. PeopleSoft paystubs display base pay for the total hours paid (time worked and leave combined). In Workday, when an employee takes any form of leave, it will display on the payslip as a separate line from base pay. For example, if an employee works one full week and takes a full week of annual leave in a pay period, they will see one line for Base Pay with their standard weekly hours and one line for Annual Leave with their standard weekly hours.
- Annual rate: Annual salary rates will no longer be displayed on payslips. Faculty and staff can go to the Compensation section in their Worker profile within Workday to see their annual rate.
- CUID on payslips: Your Workday payslip will display your CUID, as opposed to your legacy PeopleSoft ID.
- Displayed Hours Worked: Currently, Clemson calculates hourly rates using the assumption of 2,088 hours, or 52.2 weeks in a year. In Workday, this rate is calculated with 2,080 hours, or 52 weeks. While it will not change how much an employee is paid each pay period or over the course of the year, it may cause the “hours worked” category for salaried employees to display slightly differently.
- Rounding: Workday’s rounding rules are slightly different than PeopleSoft, which may cause incremental changes in certain elements of payslips.
- In general, when a pay component is the result of a calculation (e.g. someone’s hourly rate), Workday rounds the value. For example, Workday payslips will display an hourly rate to two decimal places, compared to PeopleSoft, which displayed six decimal places. Certain pay components like time tracking through punches “in” and “out” will not round to ensure they accurately reflect time worked.
- Leave accruals on payslips: Leave-eligible employees will be able to see the amount of leave they accrue and use in each pay period on their payslips.
Comparing paystubs and payslips
A sample comparison displaying the general look of Workday payslips compared to PeopleSoft paystubs is included below. This represents a generalization of how a payslip may look, as deductions, taxes and earnings differ across employees.
PeopleSoft
Image Description
The PeopleSoft paystub displays an employee’s PeopleSoft ID, their annual rate, and all earnings combined into a “Regular” pay line.
Workday
Image Description
The Workday payslip displays an employee’s CUID, and breaks out their earnings with additional granularity. Workday payslips also display an employee’s annual leave accruals and uses, if the employee is leave-eligible.
If an employee notices a difference in their pay once Workday launches that is not explained in the information above, they should contact the Payroll team.
More information about Clemson’s transition to Workday is available on the Workday@Clemson webpage.
