Finance and Operations

Use your optional holiday, submit spending account claims and six other year-end reminders


As 2023 comes to a close, consider these tips from the Office of Human Resources to get the most out of your employee benefits before the year ends.  

Donate unused annual leave and sick leave  

Employees may carry over a maximum of 45 days of annual leave and 180 days of sick leave from one calendar year to the next. If you have annual leave and/or sick leave accruals over these limits that you anticipate forfeiting, take a minute to donate them to the Leave Transfer Program by December 31. Donations may be made to the general leave pool or to an individual faculty or staff member eligible to participate.  

Use your optional holiday 

The 2023 optional holiday will not carry over into 2024. Eligible faculty and staff should request the 2023 optional holiday in Kronos and obtain approval from your supervisor before taking the time off.  

Use State Vision Plan allowances  

Employees enrolled in the State Vision Plan have access to a $150 annual allowance for glasses frames or a $130 allowance for contact lenses (in lieu of frames) each calendar year. Contact EyeMed (877-735-9314), to learn more or to find an in-network eye doctor. The state vision plan utilizes the “Select” network.  

Sign up for an electronic W-2 and 1095-C  

To make tax preparation easier and avoid the waste and cost of paper documents, active employees may elect to receive their W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service by selecting “Tax Documents.”   

Review options for your Dependent Care Spending Account (DCSA) funds  

If you have remaining funds in your Dependent Care Spending Account (DCSA), submit claims for eligible expenses incurred from January 1, 2023, through March 15, 2024. Claims can be submitted through ASIFlex online or by using a claim Form. The deadline to submit reimbursement claims is March 31, 2024. Participating employees will forfeit any funds left in their account after the reimbursement deadline.  

Review options for your Medical Spending Account (MSA) funds   

If you have remaining funds in your MSA, you can submit claims for eligible expenses incurred in 2023 through ASIFlex online or by using a Claim Form. The deadline to submit your claim for your 2023 expenses is March 31, 2024.  

You can carry over up to $610 of unused funds from your account into 2024. Any funds left over in your account after the reimbursement deadline will be forfeited.  

For additional information on your DCSA or MSA Funds, log into your account or visit PEBA’s MoneyPlus webpage for more information.  

Revisit the 2024 Holiday Calendar  

The 2024 Holiday Calendar is a helpful resource when planning for the year ahead.  

Update your Emergency Contact Information  

Review and update your emergency contact information on your personal details page in Employee Self Service.  


Contact the Benefits Team, Ask-HR or call OHR at