Key cutover dates for Clemson’s transition to Workday

As Clemson prepares to launch Workday across the University and its related organizations, we are now entering into a period called “cutover,” when all necessary information from our current systems is transitioned into the new Workday system.  

During this time, some systems and actions will be limited or temporarily unavailable. These pauses are necessary to make sure everything is accurate and ready when faculty and staff begin using Workday in July. 

The shutdown of systems and actions will begin in early to mid-May, with additional functions shutting down progressively through June. 

The most important dates for all faculty and staff are included below. A detailed list of all deadlines is included on our cutover page at the Workday@Clemson website.

A table displaying all deadlines by date is included at the bottom of this article.

Skip to:

• Key cutover dates for general HR and Payroll
• Key cutover dates for Recruiting
• Key cutover dates for Finance
• Deadlines by date table

Key cutover dates 

General HR and Payroll

May 15 

All HR/personnel transactions that impact payroll must be submitted with approvals by May 15. These transactions cannot have effective dates between June 16 and June 30.  

• Compensation changes  
• Position and position description changes  
• Establishment and processing of awards/bonuses  
• Temporary salary adjustments, administrative salary adjustments, and all other supplements  
• Earnings distribution changes through job data. 

If transactions are not approved and submitted by May 15, they must be held for submission in Workday after July 1. 

May 29  

All planned leave (annual, sick, or paid parental, or unpaid leaves of absence) must be entered and approved in Kronos for dates July 1, 2026, or later, by May 29. 

• Requests for leave occurring on or before June 30 may continue in Kronos.  
• After May 29, leave requests scheduled for July 1 or later should be held for later submission in Workday.

Employees can add or update their demographic information or address through PeopleSoft or my.Clemson until May 29. They may also request updates to identifying information, including date of birth, legal name or social security number, through the Office of Human Resources. Any changes after May 29 must be held and entered in Workday after go-live.

June 19  

Employees may make changes to their Form W-4 or direct deposit until June 19.

June 26  

Any corrections to timecards for the June 16 through June 30 pay period must be completed in Kronos by June 26. Corrections after this date will occur in Workday. 

• Nonexempt employees will continue to record time worked in Kronos through June 30.

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Recruiting

May 27  

Faculty and staff candidates must formally accept job offers by May 27 to start before June 16. Start dates for new hires (faculty and staff) may not occur between June 16 and June 30. Candidates who have not accepted a job offer in the system by May 27 will not be able to start until after July 1. 

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Finance

May 29 

After May 29, faculty and staff may not request, create or modify suppliers, customers, sponsors and awards, and their related information.  

• Clemson will continue to use InfoEd to manage sponsors and awards after Workday go-live, and the system will still be available during this cutover period. Limitations are focused on the creation or modification of grants, sponsors and awards in PeopleSoft and are in place to facilitate proper data conversion into Workday. 

May 29 is also the last day to request new p-cards or CUF cards and to create and approve guest/visitor expense reports. 

June 12  

Financial transactions like requisitions, purchase orders, supplier invoices, and customer invoices must be created by June 12.  

• After June 12, new requisitions, purchases orders, supplier invoices and customer invoices should be held for Workday on July 1. If users must make a purchase, they may utilize a p-card or CUF card until June 25. 

All travel requests must be created and submitted by June 12. After June 12, all travel requests should be held until after go-live to be entered in Workday. If travel crosses fiscal years, request the travel in Concur prior to June 12.

June 19 

All financial transactions, including requisitions, purchase orders, supplier invoices, and customer invoices, and travel requests must be fully approved by June 19. 

June 19 is the last day to create and approve employee reimbursement expense reports.  

• If employee reimbursement expense reports do not have all required approvals by June 19, employees will not receive reimbursements until after Workday’s go-live on July 1.  

For p-card or CUF card users, June 19 is also the last day to request changes to existing p-cards and CUF cards, including limit increases, Merchant Category Code (MCC) unblocks, and other necessary adjustments.  

June 25  

P-cards or CUF cards will be temporarily turned off on June 26 until go-live on July 1. Purchases on P-cards and CUF cards may resume once Workday goes live on July 1.  

July 10  

All FY26 (occurring through June 25, 2026) p-card and CUF card purchases must be expensed and approved in Concur by July 10. All FY26 charges must be expensed in Concur. Charges made in FY27 (July 1 and onward) will be managed in Workday. 

What will continue

While many HR and Finances processes may slow or stop during cutover, certain processes will continue:  

• Payroll, including regularly scheduled paychecks issued at the end of pay periods  
• Purchases and/or payments that are necessary for the protection of life, public safety or critical University functions  
• Employee benefits and retirement contributions  
• Processing resignations, retirements and separations  
• Benefits enrollment for eligible new hires or benefits changes for employees experiencing qualifying life events  
• New employee orientations  
• Compliance reporting  

Next steps  

The Workday@Clemson team will communicate these deadlines to impacted users as they approach. Additional communications and reminders will be included in Our Clemson.

Faculty and staff should work with their business offices, HR and finance support staff and HR Service teams to complete any necessary HR and finance actions ahead of time.

Workday Info Sessions, starting April 20, will also discuss cutover and help faculty and staff prepare for this upcoming transition period. 

Questions may be emailed to workday@clemson.edu or submitted using this webform.   

Deadlines by date

The deadlines below are grouped by the last day for Clemson faculty and staff to perform the listed actions.

Workday Change Deadlines

Date	Deadline
May 1, 2026 Last day to:	Finance: Request legacy chartfields. When Workday launches, Clemson will transition to the Foundation Data Model.
May 15, 2026 Last day to:	Recruiting: Initiate requisitions in Tiger Talent. Human Resources and Payroll: Hire students or change current student employee data. Request an international hire. Submit approved volunteer and contingent worker requests. Submit approved payroll-impacting transactions**, including: Temporary salary adjustments (TSAs) and administrative salary adjustments (ASAs) Supplements Position changes Job earnings distributions through job data. After May 15, JED changes can be made on paylines until June 19. Submit an approved sabbatical or fellowship.  **These transactions may not have effective dates between June 16 and June 30.
May 27, 2026 Last day for:	Recruiting: Faculty or staff offers to be accepted in PeopleSoft, for start dates prior to June 16.
May 28, 2026 Last day to:	Recruiting: Have EVP/SVP and/or division head/VP approval on a job requisition in Tiger Talent.
May 29, 2026 Last day to:	Human Resources and Payroll: Enter CU Special Pay (Difference in Pay, Retro Pay, Award, Bonus, and Special Work on Project Pay). Edit CU Special Pay (Summer School, Summer Pay and Summer Graduate Assistantship pay) for July 15, July 31, and August 14 check dates. Add/modify “self-service” information in PeopleSoft and/or my.Clemson, including demographic information, and address. Request changes to legal identity information, like legal name, social security number, and date of birth, through the Office of Human Resources. Enter or approve unpaid leaves of absence or planned time off (annual, sick, paid parental) scheduled for on or after July 1. Employees should prioritize inputting all planned leave requests through June 30 into Kronos as soon as possible. Finance: Request, create or modify suppliers, customers, sponsors and awards*, and their related information. Create and approve guest/visitor expense reports. Request new p-cards or CUF cards. *Clemson will continue to use InfoEd to manage sponsors and awards after Workday go-live, and the system will still be available during this cutover period. Limitations are focused on the creation or modification of grants, sponsors and awards in PeopleSoft and are in place to facilitate proper data conversion into Workday. Learning and Performance: Start new hire planning stages in OnBase. New hires after this date will wait to input planning stages until Workday launches.
June 12, 2026 Last day to:	Human Resources and Payroll: Submit FTE dual employment forms to OHR for submission to the Division of State Human Resources for a July 1 start date. Submit additional job requests to OHR for temporary, TLP, or TGP employees for a July 1 start date. Finance: Create and submit transactions like requisitions, purchase orders, supplier invoices, and customer invoices. Create and submit travel requests. Requests for travel occurring after July 1 should be held until after go-live and entered into Workday.
June 15, 2026 Last day to:	Recruiting: Formally accept a faculty job offer in Tiger Talent.
June 19, 2026 Last day to:	Human Resources and Payroll: Make W-4 and direct deposit changes in PeopleSoft for employees. Payroll processing and access closes for the June 30 paycheck for on-cycle payments. Finance: Approve transactions from June 12 transaction creation. Approve travel requests. Create and approve employee reimbursement expense reports. Request changes to existing p-cards and CUF cards, including limit increases, Merchant Category Code (MCC) unblocks, and other necessary adjustments.
June 24, 2026 Last day to:	Human Resources and Payroll: Process any payroll transaction in PeopleSoft including voiding checks and off-cycle payments.
June 25, 2026 Last day to:	Finance: Swipe Clemson University p-cards and CUF cards. P-cards and CUF cards will be turned off on June 26, until go-live on July 1 (three business days). Purchases on p-cards and CUF cards may resume once Workday goes live (July 1). Users should monitor recurring monthly charges that may occur during this period and work with vendors to determine an alternate method or date of payment.
June 26, 2026 Last day for:	Human Resources and Payroll: Any corrections to timecards for the June 16 through June 30 pay period must be completed in Kronos prior to June 26. Corrections after this date will occur in Workday. Nonexempt employees will continue to record time worked in Kronos through June 30. Hiring: A candidate to apply for a job posted on the PeopleSoft job board. The PeopleSoft job board will be transitioned to “view-only” after June 26, allowing hiring managers to review applications and continue the interview process. Applications will not be carried over into Workday, if an extended search is required. Hiring managers should prioritize completing necessary approvals with enough time to post a job for the necessary period, with an end date of June 26.
July 10, 2026 Last day to:	Finance: Expense and approve p-card and CUF card transactions for FY26 purchases (occurring through June 30, 2026) in Concur for Clemson University and Clemson University Foundation employees. All FY26 charges must be expensed in Concur. Charges made in FY27 (July 1 and onward) will be managed in Workday.
July 17, 2026 Last day to:	Finance: Process departmental general ledger (G/L) activity related to FY26, consistent with the year-end close calendar.
August 1, 2026 Last day to:	Learning and Performance: Create a new optional course, enroll learners, or change enrollments in Tiger Training.
August 15, 2026 Last day to:	Learning and Performance: Complete or change a planning stage in OnBase-Performance.
August 31, 2026 Last day to:	Learning and Performance: Complete performance evaluations in OnBase-Performance.
September 30, 2026 Last day to:	Learning and Performance: Use Tiger Training to complete required courses.