The Fall semester is upon us and campus is bustling! As you prepare for the upcoming school year, remember these helpful tips and resources from the Office of Human Resources.
Revisit the 2024 Holiday Calendar
The 2024 Holiday Calendar is a helpful resource for planning your time off. Labor Day and Election Day are included in this year’s holiday schedule for eligible employees.
Update your Emergency Contact Information and Job Location
Review and update your emergency contact information on your personal details page in Employee Self-Service. You can update your job location (and other personal information) on the Update Your Information page of the Office of Human Resources website.
Use Clemson’s Employee Assistance Program
ComPsych’s GuidanceResources® portal is available for all Clemson employees and members of their households. From childcare assistance to legal consultations and live trainings, Clemson’s EAP offers a little something for every individual! Use this guide to create an account and log in to GuidanceResources today!
Submit Dependent Care Spending Account Reimbursements
A Dependent Care Spending Account allows you to be reimbursed for daycare costs for children and adults. If you have a Dependent Care Spending Account, remember to submit claims for reimbursements! You can use your current funds for expenses incurred between January 1, 2024, and March 15, 2025. You have until March 31, 2025, to request reimbursement from your previous year’s funds. Participants can use these funds for dependents under the age of 13. For more details, visit the PEBA MoneyPlus information page.
Think about Development
You do so much to help Clemson grow, and we want to ensure you’re also growing. The Professional Development (Pro-Dev) Calendar displays upcoming professional development opportunities offered by the Office of Human Resources, the Office of Inclusion and Equity, and other areas throughout the University. OHR updates the calendar monthly with easy-access links to sign up online through Tiger Training.
At the beginning of each month, the Office of Human Resources emails individuals who have signed up to receive the new monthly Pro-Dev Calendar directly. Use this sign-up form to join the distribution list!
Sign up to get your W-2 and 1095-C electronically
Speed up your tax preparation. Elect to receive your W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service (Tax Documents -> W-2/W-2 C Consent and Tax Documents -> Form 1095-C Consent).
Check your Direct Deposit
All faculty and staff are required to have 100% of their net pay directly deposited into a bank account. To set up direct deposit, navigate to Employee Self Service and log in to your account. Select “Payroll and Compensation,” followed by “Direct Deposit.” From there, you can read through the important Direct Deposit Authorization Message before clicking “Add Account,” to set up your direct deposit. Check the 2024 Payday Schedule to find your paydays for the rest of the calendar year.
August Benefits Deductions
Returning nine-month faculty enrolled in State insurance coverage (medical, dental, vision, life and long-term disability) through the SC Public Employee Benefit Authority (PEBA) experience no interruption in coverage during the summer months. To accomplish this, the University must deduct insurance premiums before and after the summer period.
9-month faculty will see insurance premiums for all of August deducted from their August 31 paycheck, as most 9-month faculty only receive one paycheck during the month and insurance deductions do not process during summer months. The regular deductions during each pay period will resume in September.
For more information, please visit the overview of summer insurance coverage and benefits deductions.
Fall Hiring Best Practices
Remember to complete background checks and I-9s for all new employees. Departments can complete and submit I-9s digitally through PeopleSoft. It is a violation of employment law and University policy to allow someone to work for the University before completing these processes. International employees will complete the IRS Form I-9 when they meet with OHR. The IRS Form I-9 should not be completed at the department level.
In-State Remote Work Policy
In-state remote work is allowed by the University under the In-State Remote Work policy when permitted by the individual’s college/division and subsequent departments. Documentation and approval of in-state remote work are required by the state of South Carolina and must be completed through the Office of Human Resources. More information about enrolling in the remote work program can be found on the Remote Work webpage.
Out-of-state remote work is only permitted in exceptional circumstances and requires prior authorization. Supervisors should contact their HR Service Manager for more information on submitting an out-of-state work request.
Supervisors should provide nonexempt new hires (required to track time worked) with guidance and resources for Kronos, the University’s timekeeping and leave system.
Zoom Best Practices
As many of our colleagues conduct some work and meetings through Zoom, it is important that employees are professional and compliant with all applicable University policies. Zoom or Teams resources should only be used for Clemson University business purposes and not to identify or promote personal issues. Before meetings, select standard background offerings representing Clemson University or your department. Backgrounds for work meetings should not include statements, quotes or images (personal or otherwise) that distract from our business purpose, the reputation of the University, or would otherwise be in violation of Clemson policies and procedures.
Zoom and Teams both have ‘standard’ backgrounds to choose from or a simple blurring effect when one’s background could be distracting. Clemson also has several branded backgrounds available for employees to utilize.
Need assistance? Contact your HR Service Manager or Ask-HR.
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