The Office of Human Resources provides the following guidance for hazardous weather.
For faculty, staff and student workers, your supervisor is your first point of contact regarding expectations for work during a hazardous weather event.
Remote Work and Hazardous Weather Closures
Employees with a state-approved telecommuting agreement/remote work plan are expected to work remotely when an office is closed due to weather, even if they were scheduled to be in the office during the times of the office closures. If an employee’s ability to work remotely is impacted by the weather, they should work with their supervisor to develop a plan to address the missed work time.
All other employees (those without a state-approved remote work plan) should first communicate with their supervisor regarding a flexible work arrangement and follow the University’s closing directives.
Essential Employees
Employees designated as essential for the purposes of maintaining essential or critical services during hazardous weather are expected to work. Supervisors should notify those employees deemed essential. University work deemed essential may be performed on campus or remotely, as directed by their supervisor. Please reference the Essential Personnel Policy for more details.
Tracking Time During a Hazardous Weather Event
Employees (both exempt and nonexempt) who were required to work during the closing should log their time using regular time tracking methods, even if they are not normally required to track time. If an employee cannot log time electronically for any reason, the employee should track their time manually.
When able to do so:
- Salaried employees should log their time worked.
- Hourly employees should send their “in” and “out” times to their supervisor or timekeeper to input for them.
Leave During Hazardous Weather Closures
Leave-eligible employees who miss work time during a closure or delay due to hazardous weather should wait for further guidance from the Office of Human Resources and the Office of the Governor before entering accrued leave in Kronos. Salaried employees should note the emergency closure using a placeholder Time Off Request for “Emergency Closing.” Hourly employees should not enter any leave until further guidance is provided.
Employees without leave who miss work due to a closure or delay caused by hazardous weather should work with their supervisor to create a plan for making up missed time.
Once the University receives information from the Office of the Governor regarding hazardous weather leave, additional guidance regarding recording time worked will be provided to impacted employees by the Office of Human Resources and Payroll.