The Fall semester is upon us and campus is about to get busy! As you prepare for the upcoming school year, consider these helpful reminders and resources from the Office of Human Resources.
Revisit the 2023 Holiday Calendar
The 2023 Holiday Calendar is a helpful resource for planning your time off. Remember that Labor Day is included in this year’s holiday schedule for eligible employees.
Update your Emergency Contact Information
Review and update your emergency contact information on your personal details page in Employee Self-Service.
Use your Optional Holiday
Eligible employees receive an “optional holiday” each year, which does not carry over to the following calendar year. Request the optional holiday in Kronos and obtain approval from your supervisor before taking time off. If not taken by the end of the calendar year, the optional holiday will be voided. For more information about eligibility and the optional holiday, visit the Summary of Leave Benefits under “Holidays.”
Use Clemson’s Employee Assistance Program
ComPsych’s GuidanceResources® portal is available for all Clemson employees and members of their households. From childcare assistance to legal consultations and live trainings, Clemson’s EAP offers a little bit for every employee! Check out GuidanceResources® for more information, or register for a training today.
Submit Dependent Care Spending Account Reimbursements
A Dependent Care Spending Account reimburses you for daycare costs. If you have a Dependent Care Spending Account, remember to submit claims for reimbursements! You can use your current funds for expenses incurred between January 1, 2023, to March 15, 2024. Request reimbursement from your previous year’s funds by March 31, 2024. You can use these funds for dependents under the age of 13. For more details, visit the PEBA MoneyPlus information page.
Think about Development
You do so much to help Clemson grow, and we want to ensure you’re also growing. The Professional Development (Pro-Dev) Calendar displays upcoming professional development opportunities offered by the Office of Human Resources, the Office of Inclusion and Equity, and other areas throughout the University. OHR updates the calendar monthly with easy-access links to sign up online through Tiger Training.
At the beginning of each month, the Office of Human Resources emails individuals who have signed up to receive the new monthly Pro-Dev Calendar directly. You may join the email list by emailing Mary-Kate Califf at marykat@clemson.edu.
Sign up for electronic W-2 and 1095-C
Speed up your tax preparation. Elect to receive your W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service (Tax Documents -> W-2/W-2 C Consent and Tax Documents -> Form 1095-C Consent).
Set up your Direct Deposit
All faculty and staff are required to have 100% of their net pay directly deposited into a bank account. To set up direct deposit, navigate to Employee Self-Service and log in to your account. Select “Payroll and Compensation,” followed by “Direct Deposit.” From there, you can read through the important Direct Deposit Authorization Message before clicking “Add Account,” to set up your direct deposit. Check the 2023 Payday Schedule to find your paydays for the rest of the calendar year.
August Benefits Deductions
Returning nine-month faculty enrolled in State insurance coverage (medical, dental, vision, life and long-term disability) through the SC Public Employee Benefit Authority (PEBA) experience no interruption in coverage during the summer months. To accomplish this, the University must deduct insurance premiums before and after the summer period.
9-month faculty will see insurance premiums for all of August deducted from their August 31 paycheck, as most 9-month faculty only receive one paycheck during the month, and insurance deductions do not process during summer months. The regular deductions during each pay period will resume in September.
For more information, please visit the overview of summer insurance coverage and benefits deductions.
Fall Hiring Best Practices
Remember to complete background checks and I-9s for all new employees. It is a violation of employment law and University policy to allow someone to work for the University prior to the completion of these processes. International employees will complete the IRS Form I-9 when they meet with OHR and should not be completed at the department level.
Out-of-state remote work requires prior authorization and is only permitted in exceptional circumstances. Supervisors should contact their HR Service Manager for more information on submitting an out-of-state work request.
Supervisors should provide nonexempt new hires (required to track time worked) with guidance and resources for Kronos, the University’s timekeeping and leave system.
Need assistance? Contact your HR Service Manager or Ask-HR.