The Fall semester is upon us, and the campus is bustling! As you prepare for the upcoming school year, remember these helpful tips and resources from the Office of Human Resources.
Revisit the 2025 holiday calendar and use your optional holiday
The 2025 Holiday Calendar is a helpful resource for planning your time off. Labor Day is included in this year’s holiday schedule for eligible employees. Eligible employees also receive an “optional holiday” each year, which does not carry over to the following calendar year. Request the optional holiday in Kronos and obtain approval from your supervisor before taking time off. If not taken by the end of the calendar year, the optional holiday will be voided. For more information about eligibility and the optional holiday, visit the Summary of Leave Benefits under “Holidays.”
Update your emergency contact information and job location
Review and update your emergency contact information on your personal details page in Employee Self-Service. You can update your job location (and other personal information) on the Update Your Information page of the Office of Human Resources website.
Use Clemson’s Employee Assistance Program
ComPsych’s GuidanceResources® portal is available for all Clemson employees and members of their households. From childcare assistance to legal consultations and live trainings, Clemson’s EAP offers a little something for every individual! Use this guide to create an account and log in to Guidance Resources today!
Submit Dependent Care Spending Account reimbursements
A Dependent Care Spending Account allows you to be reimbursed for daycare costs for children and adults. If you have a Dependent Care Spending Account, remember to submit claims for reimbursement! You can use your current funds for expenses incurred between January 1, 2025, and March 15, 2026. You have until March 31, 2026, to request reimbursement from your previous year’s funds. Participants can use these funds for dependents under the age of 13. For more details, visit the PEBA MoneyPlus information page.
Think about development
You do so much to help Clemson grow, and we want to ensure you’re also growing. The Professional Development (Pro-Dev) Calendar displays upcoming professional development opportunities offered by the Office of Human Resources, the Division of Community, Engagement, Belonging and Access, and other areas throughout the University. OHR updates the calendar monthly with easy-access links to sign up online through Tiger Training.
At the beginning of each month, the Office of Human Resources emails individuals who have signed up to receive the new monthly Pro-Dev Calendar directly. Use this sign-up form to join the distribution list!
Sign up to get your W-2 and 1095-C electronically
Speed up your tax preparation. Elect to receive your W-2 and 1095-C forms electronically instead of by mail. Sign up or change your preference through Employee Self-Service (Tax Documents -> W-2/W-2 C Consent and Tax Documents -> Form 1095-C Consent).
Check your direct deposit
All faculty and staff are required to have 100% of their net pay directly deposited into a bank account. To set up direct deposit, navigate to Employee Self Service and log in to your account. Select “Payroll and Compensation,” followed by “Direct Deposit.” From there, you can read through the important Direct Deposit Authorization Message before clicking “Add Account,” to set up your direct deposit. Check the 2025 Payday Schedule to find your paydays for the rest of the calendar year.
August benefits deductions
Returning nine-month faculty enrolled in State insurance coverage (medical, dental, vision, life and long-term disability) through the SC Public Employee Benefit Authority (PEBA) experience no interruption in coverage during the summer months. To accomplish this, the University must deduct insurance premiums before and after the summer period.
9-month faculty will see insurance premiums for all of August deducted from their August 31 paycheck, as most 9-month faculty only receive one paycheck during the month and insurance deductions do not process during summer months. The regular deductions during each pay period will resume in September.
For more information, please visit the overview of summer insurance coverage and benefits deductions.
Summer Savings Plan sign-ups
The Summer Savings Plan allows 9-month faculty members the flexibility to withhold a portion of their 9-month net pay during the academic year to be reimbursed in six installments during the summer. Enrollment is open through September 30, 2025. More information is available for eligible employees on the Summer Savings Plan website.
Fall hiring best practices
Remember to complete background checks and I-9s for all new employees. Departments should complete and submit I-9s digitally through PeopleSoft. It is a violation of employment law and University policy to allow someone to work for the University before completing these processes. International employees will complete the IRS Form I-9 when they meet with OHR. The IRS Form I-9 for international employees should not be completed at the department level.
In-State Remote Work policy
In-state remote work is allowed by the University under the In-State Remote Work policy when permitted by the individual’s college/division and subsequent departments. Documentation and approval of in-state remote work are required by the state of South Carolina and must be completed through the Office of Human Resources. More information about enrolling in the remote work program can be found on the Remote Work webpage.
Out-of-state remote work is only permitted in exceptional circumstances and requires prior authorization. Supervisors should contact their HR Service Manager for more information on submitting an out-of-state work request.
OHR is Here to Help!
No matter your question, the Office of Human Resources is here to help. Use the helpful links below to connect with the best team to support you.
General HR Questions: Find your HR Service Manager or Ask-HR
Benefits or Retirement Questions: Contact Benefits Form
Required Training/Tiger Training Support: tigertraining@clemson.edu
Performance Management and OnBase-Performance: OnBase-Performance Support Form