When Workday goes live at Clemson this July, security will play a crucial role in how employees and related organizations interact with University data. Because Workday will be the single system for HR, finance, payroll, procurement and more, security in Workday is designed to make sure employees can access the tools and information they need while protecting sensitive information and maintaining compliance.
Role-based security
Workday uses role-based security, which means that security roles are assigned to positions, not to individual users. Roles define who can see what information and who can take what actions in the system.
- Security roles are most often assigned to a position. Think of a position as a chair. Whoever sits in the chair (the faculty or staff member holding that position) gets the security roles attached to it. When someone leaves that chair for another job, the roles stay with the chair. The next person who fills the position automatically has the security they need to do their work.
- The person who moved on will then receive the security roles tied to their new chair (new position).
- A person or a position can have more than one security role in Workday. A person may have multiple security roles based on the position they hold and any additional responsibilities.
There are several roles, like Employee as Self and Manager, that enable self-service capabilities in Workday (such as viewing a paystub or entering time) and are automatically assigned based on job attributes.
Next steps
The implementation of Workday, along with its security functionality, has provided an opportunity to rethink access to information for all functional areas at Clemson University. As a result, data that is available to certain users in PeopleSoft or HR systems may not be available to them in Workday.
Workday’s role-based security is there to protect information and keep your work streamlined. Your assigned security roles will also determine your specific training pathway, and Workday training will be available for employees starting in May.
For more information about Workday, visit the Workday@Clemson website.
